Share confidential documents with confidence
Professional services must maintain the confidentiality of sensitive information particularly when working collaboratively. During these processes files are often circulated amongst teams for input and revision. These documents could be exposed by hackers which could cause financial losses, reputational damage and even legal liability.
If you are looking to share sensitive information, most businesses use a combination of methods to secure send confidential documents. This could include sharing the document via email or collaboration platforms such as Google Docs or Dropbox, or handing them out to someone in person. Although each of these methods has certain risks the most important thing is to prioritize data privacy and security to stop unauthorized access to confidential documents.
One of the most effective ways to safeguard private documents is to use encryption of files. The encryption makes files inaccessible to people who are not authorized to use them, and also hinder unauthorized printing, copying, and sharing. File encryption should be a standard feature in any file sharing service and should be incorporated into secure document management systems.
Passwords are an effective method to secure shared files, however, they also have their own set of problems. For instance, passwords can be shared with unauthorised users and are susceptible to being hacked. Plus, they don’t prevent other activities like deleting, printing, cutting and pasting or saving a file as another type. To protect files properly, they must be protected with PDF DRM software before sending.